Protecting your personal data is of the utmost importance to us. We always process your personal data in accordance with applicable data protection legislation.
You are always welcome to contact us with any questions.
1 WHO IS RESPONSIBLE FOR YOUR PERSONAL DATA?
The entity determining why and how the processing of your personal data should occur is the data controller. The data controller for the processing of your personal data according to this Policy is:
Sharp Recruitment Sweden AB
Org no: 556992-8467
Barnhusgatan 4, 111 23 Stockholm
In the case of specific recruitment assignments, we may share joint responsibility for personal data with the customers conducting the recruitment and offering the service. In such cases, the company providing the service may also act as the data controller for the processing of personal data.
2.1 PERSONAL DATA AND PURPOSE OF PROCESSING
Customers and Business Partners
We collect information when you become a customer, potential customer, or business partner through an agreement. Information may also be collected through internal networks or from third parties, such as public registers or social media. The information we may collect includes name, address, email address, phone number, image, and IP address.
The personal data we collect about you will be used to administer your relationship with us and to fulfill our agreement with you as our customer or business partner. To develop, evaluate, and improve our business objectives, offerings, communication, and operations, we may further obtain and process your personal data. The legal basis for processing your personal data is that it is necessary for our legitimate interest.
Some personal data about you as a customer or business partner may also be processed because we have a legal obligation to fulfill, such as our accounting obligations or other obligations imposed by law.
Candidates and Consultants
We collect information about you as a candidate or consultant when you, for example, fill in our contact form in our recruitment tool or when you otherwise contact us or are contacted by us. Information may also be collected through internal networks or from third parties, such as public registers or social media. The information we may collect includes name, personal identification number, address, email address, phone number, image, and IP address.
As a candidate or consultant, we may process your personal data to offer you jobs/assignments or contact you regarding a job offer or a potential assignment. The legal basis for processing this personal data is our legitimate interest in contacting you in connection with recruitment or a consulting assignment.
As a consultant, we may further process your personal data to fulfill our employment or consultancy agreement with you. The legal basis for our processing of personal data is that it is necessary to fulfill our agreement with you or to take steps before entering into our agreement.
Certain personal data about you as a candidate or consultant may also be processed because we have a legal obligation to fulfill, such as our accounting obligations or other obligations imposed by law.
In a recruitment process or consulting process, we produce standardized documentation containing personal data about you as a candidate or consultant. The documentation includes only the information that is absolutely necessary for the process. The documentation may consist of summaries, interview notes, and notes from reference checks. In specific cases, we may need to perform a background check, credit check, or other check on you as a candidate or consultant. In such cases, you will be asked to provide consent before checks are conducted.
As a candidate, you may also be asked to provide your consent to conduct personality and/or competency tests of the usual kind provided by an external supplier according to applicable industry practices. Your personal data may be transferred to and processed by the supplier for the execution of such tests. The supplier acts as a data processor in relation to us.
3 SECURITY AND DELETION
We have implemented appropriate technical and organizational measures to protect your personal data. We use established suppliers of recruitment tools and other systems and services that are widely accepted, well-proven, and generally used in the recruitment industry. We set high requirements for our suppliers to ensure that our tools and IT environment are secure and intrusion-protected, including firewalls and password protection according to industry standards. Our system suppliers are within the EEA area, meaning that the personal data is stored on GDPR-secured servers.
The information we collect about you will be saved during our relationship and not longer or to a greater extent than absolutely necessary. After the relationship has ended, we will save the personal data for as long as a legal claim can be asserted in connection with the agreement or to the extent necessary to comply with legal requirements.
Personal data that is and has been relevant to a recruitment process will only be saved for as long as necessary for the process and then up to 24 months after the completion of recruitment in accordance with labor law grounds (anti-discrimination legislation) for how long claims may be asserted. We purge our candidate database to fulfill purposes and keep it updated.
4 DISCLOSURE OF PERSONAL DATA
Personal data that we process about you as a candidate or consultant in connection with recruitment may be transferred to the customer whose recruitment we are handling. We will only transfer the personal data required in relation to the stage in the recruitment process you are at. Only necessary personal data will thus be transferred to the customer.
In addition, we do not sell, trade, or otherwise transfer personally identifiable information to external parties. Companies processing personal data on our behalf will always enter into a data processing agreement with us to ensure a high level of protection for your personal data by our partners.
Personal data collected in accordance with this Policy will not be stored and/or processed outside the EEA as a general rule. To ensure the protection of your personal data if such a transfer were to occur, we will, where necessary, take adequate measures to ensure lawful transfer.
Your personal data may be disclosed to a third party when required by law or other statutory decisions. We may also disclose personal data to a third party, such as the police, tax authorities, or any other authority, in a criminal investigation or if we are otherwise obligated to provide such information based on law or authority decisions.
5 YOUR RIGHTS
In accordance with applicable data protection laws, you have the right to request access to the personal data processed about you at any time. You also have the right to have incorrect personal data about you corrected, request that we delete your personal data, restrict our processing of your personal data, exercise your right to data portability, and object to the processing of your personal data. If the processing is based on consent, you have the right to withdraw your consent to the processing at any time.
If you are dissatisfied with how we have processed your personal data, please contact us using the contact details below. You also have the right to lodge a complaint with the supervisory authority at any time if you believe that your personal data is being processed in violation of applicable data protection laws. The complaint should be submitted to:
Swedish Authority for Privacy Protection
Box 8114, 104 20 Stockholm
6 POLICY CHANGES
We may, from time to time, make changes to this Policy and will inform you by updating the Policy on our website.
7 CONTACT US
For questions or other requests regarding personal data, please contact our contact person using the details below:
Name: Ellen From, Data Protection Officer
Phone number: 073-344 47 48
Email address: firstname.lastname@example.org
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