Privacy policy
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The protection of your personal data is of utmost importance to us. We always process your personal data in accordance with applicable data protection legislation.
In this privacy policy (“Policy”) you can read about how we process your personal data and what rights you have regarding your personal data. The policy applies to you as a customer, business partner, candidate, consultant or in another role and applies to you in applicable parts.
You are always welcome to contact us with any questions you may have.
1 WHO IS RESPONSIBLE FOR YOUR PERSONAL DATA?
The person who decides why and how your personal data should be processed is the personal data controller. According to this Policy, the personal data controller for the processing of your personal data is:
Sharp Recruitment Sweden AB Org no: 556992-8467 Barnhusgatan 4111 23 Stockholm
In the case of certain special recruitment assignments, we may share joint responsibility for personal data together with the customers who are recruiting for and offering the position. In such cases, the company offering the position may also be responsible for the processing of personal data.
2.1 PERSONAL DATA AND PURPOSE OF PROCESSING
Customers and business partners
We collect information when, through an agreement, you become a customer, prospective customer or a partner of ours. The data may also be collected via internal networks or from third parties, such as public records or social media. The information we may collect includes name, address, e-mail address, phone number, picture and IP address.
The personal data that we collect about you will be used to administer your relationship with us and to enable us to fulfil our agreement with you as our customer or partner. We may also collect and process your personal data order to be able to develop, evaluate and improve our business purposes, offers, communication and our operations. The legal basis for our processing of your personal data is that it is necessary for our legitimate interest.
Certain personal data about you as a customer or business partner may also be processed because we have a legal obligation to fulfil, for example, as a result of our bookkeeping obligations or other obligations incumbent upon us by law.
Candidates and consultants
We collect information about you as a candidate or consultant when you, for example, fill out the contact form in our recruitment tool, when you otherwise contact us or in connection with us contacting you. The data may also be collected via internal networks or from third parties, such as public records or social media. The information we may collect includes name, social security number, address, e-mail address, phone number, picture and IP address.
As a candidate or consultant, we may process your personal data in order to offer you a job/assignment or contact you regarding a job offer or a potential assignment. The legal basis for processing this personal data is our legitimate interest in contacting you in connection with a recruitment or consulting assignment.
As a consultant, we may also process your personal data in order to fulfil our employment or consulting agreement with you. The legal basis for our processing of personal data is that it is necessary to fulfil our contract with you or to take steps before entering into our contract.
Certain personal data about you as a candidate or consultant may also be processed because we have a legal obligation to fulfil, for example as a result of our bookkeeping obligations or other obligations incumbent upon us by law.
In a recruitment process or consulting process, we produce standardised documentation containing personal data about you as a candidate or consultant. The documentation only contains the information that is absolutely necessary for the process to take place. The documentation can consist of summaries, interview notes and notes from checking references. In special cases, we may need to carry out background checks, credit checks or other checks on you as a candidate or consultant. In such cases, you will be asked to provide consent before checks are carried out.
You, as a candidate, may also be asked to give your consent to carry out personality and/or competence tests of the usual kind which are provided by an external supplier in accordance with current industry procedures. Your personal data may be transferred to and processed by the supplier for carrying out such tests. The supplier is a personal data assistant who has a relationship with us.
3 SECURITY AND FILTERING
We have taken appropriate technical and organisational measures to protect your personal data. We employ established suppliers of recruitment tools, and other systems and services, which are widely accepted, well proven and generally used in the recruitment industry. We place high demands on our suppliers in order to ensure that our tools and our IT environment are secure and intrusion-protected with, among other things, firewalls and password protection according to industry standards. Our system suppliers are located within the EEA area, which means that the personal data is stored on GDPR-secured servers.
The information we collect about you will be kept for the duration of our relationship and no longer or to a greater extent than is absolutely necessary. After the relationship has ended, we save the personal data as long as a legal claim can be asserted due to the agreement or to the extent that it is necessary to save the data to comply with legal requirements.
Personal data that is and has been relevant to a recruitment process is only saved as long as it is necessary for the process and then up to 24 months after the end of recruitment in accordance with labor law grounds (discrimination legislation) for how long claims can be asserted. We filter our candidate base so that it fulfils its purpose and is up-to-date.
4 DISCLOSURE OF PERSONAL DATA
Personal data that we process about you as a candidate or consultant in connection with a recruitment may be transferred to the customer whose recruitment we handle. We will only transfer the personal data required in relation to the point in the recruitment process you are in. Thus, only necessary personal data will be transferred to the customer.
Otherwise, we do not sell, trade, or otherwise transfer personally identifiable information to outside parties. Companies that process personal data on our behalf will always enter into a data processing agreement with us to ensure that a high level of protection for your personal data is maintained by our partners.
As a general rule, personal data that we collect in accordance with this Policy will not be stored and/or processed outside the EEA. Should such transfer take place, n order to ensure the protection of your personal data we will, where necessary, take adequate measures to ensure lawful transfer.
Your personal data may be disclosed to third parties when required by law or in accordance with other statutory decisions. We may also disclose personal data to third parties, for example the police, the tax authority or any other authority, during a criminal investigation or if we are otherwise obliged to provide such information based on law or authority decision.
5 YOUR RIGHTS
In accordance with applicable data protection laws, you have the right to request access to the personal data processed about you at any time. You also have the right to have inaccurate personal data about you corrected, request that we delete your personal data, limit our processing of your personal data, exercise your right to data portability and object to the processing of your personal data. If the processing would be based on consent, you have the right to withdraw your consent to that processing at any time.
If you are dissatisfied with how we have processed your personal data, please contact us, see contact details below. You also have the right to submit a complaint to the supervisory authority at any time if you believe that your personal data is being processed in violation of applicable data protection legislation. The complaint must be submitted to:
The Swedish Privacy Agency Box 8114104 20 Stockholm imy@imy.se
6 POLICY CHANGES
We may make changes to this Policy from time to time, and will inform you by updating the Policy on our website.
7 CONTACT US
For questions or other requests regarding personal data, please contact our contact person according to the information below:
Contact details:
Name: Ivona Grbavac, Data Protection Officer Mobile number: 073-390 62 74
E-mail address: ivona.grbavac@sharprecruitment.se
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